Conference organizer tools

I’ve built a couple of practical tools to help me organize my Data Saturday Stockholm conference, and I’ve made those tools available as open-source projects and/or hosted services. Here’s a list of them all.

Call for Data Speakers

Call for Data Speakers is a service where speakers can register to receive emails when a new Data Platform event is announced. As an organizer, you can use this site to send a notification to subscribed speakers when your call for speakers is published. It uses Mailchimp to send emails, and runs on Node.js on Azure Web Apps and Azure SQL Database.

Site: callfordataspeakers.com, code repository: github.com.

Exhibitor QR code scanning tool

A tool where you can configure a list of sponsors, create a list of attendees, and create QR codes for those attendees that you can print on badges or send in registration confirmation emails. This is meant to replace the paper tickets previously used in SQL Saturday events.

Runs on Node.js on Azure Web Apps and Azure SQL Database.

Registering the attendee is as simple as scanning the QR code and clicking on the name of the sponsor.

Hosted service: scan.datasatsto.se, code repository: github.com.

Printing badges for the QR scanning tool

I’ve also shared a rough script that can generate a PDF document with badges (with names and QR codes). In case you want some inspiration or a jumping-off point in building your own.

Repository: github.com.

Session evalation tool

Doing away with paper evaluations, this tool lets the organizer or presenter publish simple-to-use QR codes that attendees can follow to leave evaluations and feedback on sessions. A simple web interface lets you import all your sessions and speakers directly from the Sessionize.com API. You can choose to customize all the questions and design elements, or just clone one of the templates.

Runs on Node.js on an Azure Web App and Azure SQL Database.